Fee Invoice

Fee Invoice Module Details

The fee module has been redeveloped from the ground up to meet the Saudi VAT regulations. However we have done our best to keep the end user experience as much same as possible.

Fee Invoice

For Creating Fee Invoice for Individual Student, Click Fee Invoice -> Generate Fee Invoice, Click Create New

If you want to create a DRAFT invoice, you can leave the status as DRAFT, and later edit this invoice and change status from DRAFT -> POSTED and save. Changing from DRAFT to POSTED anytime would do fresh posting for you. 

Or you can just create the invoice directly in the POSTED status, this will create and POST the invoice in one go.

Once all the details are entered, Click Add

In case you feel there was a mistake while creating a POSTED invoice, you have 2 options to correct it. 

1. VOID the invoice and create a new one - You can VOID as long as there are no payments made against it
2. Directly Edit POSTED invoices - You can directly edit and change the posted invoice value and save. This will clear all the existing ledger postings and will do a fresh once.

Please note editing invoices is something thats not recommended and its something that should only be done for a clear reason after sufficient due diligence. 

Fee Invoice Posting - BULK Transaction

To Speed up creating invoices for all students, you can use this screen. 

For Fee Invoice Posting, Click Fee Invoice -> Fee Invoice Posting, Click Create New

Just select the Academic Year and Quarter to post invoice for, Select type as FEE or TRANSPORT  and Save. Invoices are posted in DRAFT mode in the screen no 1 where you can go and verify if its OK. Once OK you can come back, edit this entry, mark as POSTED = Yes and save, this will post all the documents and also generate Ledger Entries including for tax. 

You can still edit this entry and delete all posted invoices in one GO in case of any mistake to rollback all changes. This can be done as long as no payments are received.

Fee Invoice Payment

For Fee Invoice Payment, Click Fee Invoice -> Fee Invoice Payment, Click Create New

Once all the details are entered, Click Save

Fee Invoice Bulk Print

To print multiple fee invoices, Click Fee Invoice -> Fee Invoice Bulk Print

Once all the details are entered, Click Add, It will open a new tab with all the Fee Invoices of selected criteria's.

Fee Reminders

For Creating Fee Reminders, Click Fee -> Fee Reminders

Once all the details are entered, Click Add, It will open a new tab with all the Fee Slip of Fee Defaulter Students.