HAL PAY Overview

A quick Snapshot of the HAL Pay Data Flow is as follows:

The diagram outlines the data flow process for uploading fee-related information into an ERP system, tracking payments, and generating corresponding reports. Here’s a detailed explanation of each step:

1. CSV File Uploaded to ERP:

   • The process begins with the bulk upload of fee-related data using a CSV file into the ERP system.

2. Fee Upload Report:

   • Once the CSV is uploaded, the data flows into the Fee Upload Report, which captures the uploaded details for verification and tracking.

3. Fee Dues Report:

   • The information from the Fee Upload Report is then used to update the Fee Dues Report, which lists all outstanding fees for students.

4. HAL PAY App:

   • The Fee Dues Report pushes individual student data to the HAL PAY App, enabling students or payees to make payments through this application.

5. Payment Happens:

   • Payments are processed through the HAL PAY App, and data flows into two reports:
     • Fee Payment Report: Tracks payments received and updates the ERP system to reflect paid modules.
     • Bank Reconciliation (Recon) Report: Ensures that payments recorded in the system are reconciled with the bank's records for accuracy.

6. Updates:

   • The reports dynamically update throughout the process:
     • The Fee Payment Report reflects cleared dues.
     • The Bank Recon Report ensures financial accuracy between the ERP and the bank.

This flow ensures a streamlined and transparent process for fee collection, payment tracking, and financial reconciliation.