Invoice

Created by Level 1 Support Team, Modified on Tue, 26 Sep 2023 at 11:20 AM by Level 1 Support Team

What is an Invoice?

Invoice is a commercial instrument issued by the seller/service provider to the buyer/customer. It identifies both the trading parties and lists, describes, quantifies the items sold. Also it shows the shipment details and the terms of payment for the item/services sold.

Prerequisites

A Quotation or a Sales Order is required for creating an Invoice.

How to create an Invoice?

Invoice can be created in two different ways

By using the existing Quotation
By using the existing Sales Order

NOTE: An Invoice cannot be created through both Quotation and Sales Order at the same time.

Creating Invoice By Using Existing Sales Order:

To create Invoice through Sales Order,

Select Sales -->Invoice. Click on Create New Button
Select the Sales order from the drop down box. Now, the details of the selected Sales Order will be copied to this invoice form as shown below.
Select the Invoice Type
Check if the Item details like Quantity, Price, etc in the grid are correct and Click on Add button to create the Invoice.

By Using the existing Quotation:

To create the invoice using the Quotation

Select Sales -->Invoice ---> Create New
Select Quotation from the dropdown. Now, the details of the selected Quotation will be copied to this invoice form as shown below.
Select the Invoice type.
Check if the Item details like Quantity, Price, etc in the grid are correct and Click on Add button to create the Invoice.

Note: The Quotations for which the Sales Order has not been created will only be listed in the Quotation dropdown box.

Status of Sales Order and Quotation:

Before Invoice

Before creating an invoice through Sales Order or Quotation, the status of that Sales Order or Quotation will be NOT INVOICED as in the below screenshot.

After Invoice

Once an Invoice is created, the status of that Sales Order or Quotation will change to INVOICED if complete Sales order or quotation is invoiced /PARTIAL if partially invoiced as in the below screenshot.

What is PROFORMA Invoice?

PROFORMA Invoice is a dummy invoice. When an Invoice is created as a PROFORMA Invoice, the same can be created as a normal invoice again.